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Capture attendance by room
Staff check children in once. The roster stays tied to the room, day, and record you will need later.
Keep ratios, subsidy claims, and audit records lined up.
- Center plan from $50/month
- Subsidy reconciliation built in
- Audit and ratio records in one place
Our research points to 8%+ revenue loss from subsidy billing errors without automation.
No credit card required. We ask three short questions before the trial request.
Best Fit
Licensed centers with one site, 16 to 75 children, and a team that wants the audit record to stay intact from room count to subsidy claim.
What PebbleDesk replaces
- Room logs rebuilt after the day is already over.
- Manual subsidy cross-checks before each claim.
- Audit prep that starts with binders and screenshots.
What the app prevents
Licensed centers get squeezed by compliance work that never stays still.
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A center can lose real cash when subsidy attendance does not line up with the claim it submits. The rework shows up before the payment does.
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Ratios can change three times in one morning. If staffing slips and nobody catches it, the licensor still writes it down.
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Audit prep gets messy when attendance logs, room coverage, and billing notes live in different places.
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Most childcare software spends its best screen space on the parent app. Directors still end up rebuilding the operational record by hand.
PebbleDesk keeps the record intact before the paperwork starts to sprawl.
Center plan from $50/month Three-question trial request takes about 30 seconds Built around ratio checks, subsidy billing, and audit prep No setup fee and no add-on for subsidy reconciliation Exportable records for attendance, ratios, and claim support
How It Works
A center director should not need three systems to answer one audit question.
PebbleDesk keeps the daily record in one place so your team can work from the same numbers before payroll, billing, and licensing all pull on them.
Operating Principle
The record should stay usable at every step of the day. If attendance, staffing changes, and billing support drift apart, the center ends up doing the reconciliation by hand.
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Watch ratios as staffing changes
The ratio view updates with room movement and staff callouts, so the director sees the gap before the licensor does.
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Reconcile subsidy claims before submission
Attendance records and billing support stay lined up, which cuts down the manual review before you send the claim.
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Export the record when an audit starts
Pull the attendance, ratio, and claim support record from one place instead of rebuilding it from binders and spreadsheets.
Center Plan Focus
Built for operators who need the admin record to hold up under scrutiny.
PebbleDesk is not trying to be the loudest parent app in the category. It is meant to give a director one dependable place to verify what happened, what was billed, and what can be shown when someone asks.
Ratio history by room
Subsidy support attached to attendance
One record ready for audit prep
Trial Request
Choose the plan that matches your program today, then tell us what workflow needs to be fixed first.
The Center plan is the core fit for licensed single-site teams. The short trial request helps PebbleDesk route you toward the right walkthrough instead of throwing every center into the same demo.
30-day trial request. No credit card required.
Choose the plan that matches your program
Home
$20/mo
In-home programs - up to 15 children
- Attendance & ratio tracking
- Subsidy attendance reports
- Parent messaging & billing
- State licensing compliance alerts
Most PopularRECOMMENDED
Center
$50/mo
Licensed centers - 16 to 75 children
- Everything in Home
- Staff scheduling & hour tracking
- State audit report builder
- Automated subsidy reconciliation
- Multi-room ratio dashboard
- QuickBooks sync
- Priority support
Enterprise
Custom
75+ children - multi-site groups
- Everything in Center
- Centralized staff management
- Cross-location enrollment reporting
- Custom integrations
- Dedicated onboarding
- SLA support
Frequently asked
Common questions before you try it
Does PebbleDesk handle my state's subsidy reporting?
PebbleDesk is aimed at centers that need subsidy reconciliation tied to daily attendance records. We currently focus on Texas, California, and Florida workflows first, and we expand state support based on demand from signups.
How does ratio tracking work?
PebbleDesk tracks staff-to-child ratios from check-ins and room assignments. The goal is to show the gap while the director can still fix the room, not after the licensor writes it down.
Can I import data from Brightwheel or Procare?
We are building CSV import for rosters, family contacts, and billing records. If your center requests a trial, we use the survey and walkthrough to learn which migration path matters first.
What happens if my internet goes down?
PebbleDesk is designed to keep check-ins and ratio tracking available offline. The records sync once the connection comes back.
How does PebbleDesk pricing work?
PebbleDesk has three flat plans. The Center plan is the main fit for licensed centers with 16 to 75 children. It is $50 per month and includes subsidy reconciliation, audit exports, staff scheduling, and the multi-room ratio dashboard. Home stays at $20 per month for very small programs. Enterprise covers 75+ children and multi-site groups.
Is there a contract or commitment?
No. All plans are month to month. Cancel any time.
What happens after I request a trial?
We ask three short questions about your center, then point qualified center teams to a 15-minute walkthrough. That gives us enough context to show the right workflow and answer migration questions before we hand over trial access.
Why are so many childcare providers leaving the subsidy system?
Provider participation in the CCDF subsidy program fell from 475,394 in 2006 to 225,204 in 2022. The main drag is admin burden: attendance tracking, billing reconciliation, portal rules, and documentation retention. PebbleDesk is built to cut that paperwork load, not add another place to manage it.
How much revenue do centers lose without billing automation?
Research estimates providers miss more than 8% of annual revenue from subsidy billing errors without automation. For a center with $200,000 in annual subsidy revenue, that can mean $16,000 lost to missed claims, documentation errors, and reconciliation mistakes.
How long does it take to receive subsidy reimbursements?
Most states pay subsidies after care is delivered, and reimbursement can take up to 60 days. PebbleDesk tracks what was billed, what is still outstanding, and which records support the claim.
What is the national improper payment rate for CCDF subsidies?
The national CCDF improper payment rate was 3.55% in 2023. Missing or incomplete documentation still drives a large share of those errors, which is why PebbleDesk keeps attendance, ratios, and claim support in one record.
Start with the center workflow
Start with the Center plan if your team runs one licensed site.
Request the trial, answer three questions, and book a walkthrough if your center looks like a fit. PebbleDesk will show the ratio, subsidy, and audit flow your staff actually needs to keep together.
No credit card required. Month to month.