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Launch offer: LAUNCH50 gives 50% off for life.View pricing

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The audit-ready childcare platform

Audit-ready childcare records in one place.

PebbleDesk keeps attendance, ratios, subsidy billing, family records, and reports connected so directors are not rebuilding the story before licensing visits or payment reviews.

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30-day free trial. No credit card required. We email you 3 days before the trial ends.

Our research points to 8%+ revenue loss from subsidy billing errors without automation.

Replaces

Sign-in clipboard Ratio spreadsheet Subsidy binder Email folder QuickBooks Your old childcare platform

What PebbleDesk solves

The daily childcare record is too important to live in five disconnected places.

Directors need to prove attendance, ratios, subsidy claims, billing history, and family details. PebbleDesk keeps those pieces connected from the start so audit prep is not a separate cleanup project.

How PebbleDesk solves it

Every workflow feeds the same audit-ready record.

1. Capture the day

Attendance, room changes, and staff coverage start in the same record.

Directors can see who is present, where children are assigned, and whether the room has the staff it needs while the day is still happening.

  • Attendance tied to room activity and audit history
  • Live ratio monitoring with history and reports
  • Staff scheduling built around room coverage

2. Keep context attached

Child, guardian, classroom, pickup, subsidy, and billing details stay with the record.

When a question comes up, the director is not hunting through separate systems to confirm who belongs where or which family detail matters.

  • Child enrollment and classroom assignment
  • Guardian, billing, and authorized pickup records
  • Subsidy eligibility and family contact detail

3. Turn records into proof

Invoices, subsidy claims, reports, and audit exports point back to the daily record.

The same information that runs the day supports the claim, invoice, licensing question, or report later.

  • Invoices, payment status tracking, and guardian payment links
  • Subsidy cases, claims, and reconciliation support
  • Audit exports, attendance reports, and audit log history

4. Start without a rebuild

CSV import, Brightwheel and Procare presets, and rollout support help teams move cleanly.

Single-site programs can start self-serve. Larger organizations can map migration, cross-center visibility, and qualifying integrations before rollout.

  • CSV import for children, guardians, invoices, and enrollment
  • Migration presets for Brightwheel and Procare data cleanup
  • QuickBooks support on qualifying plans and qualifying multi-location oversight

Our promise

Built around the four moments that make childcare admin painful.

We do not have a wall of customer logos yet. We are new. Here is what we are building toward instead.

Family and room records

Enrollment, child records, guardian records, classrooms, pickup permissions, and subsidy eligibility are managed as one structured record set.

Who PebbleDesk is for

Built for childcare operators who own the record when licensing, billing, or staffing questions land.

PebbleDesk is for center directors, owner/operators, family childcare providers, administrators, and multi-site operators responsible for attendance, ratios, billing, licensing, and audit records.

Plan fit: Home supports family childcare programs. Center Starter fits licensed single-site centers. Center Pro adds headroom for larger single-site teams. Group and Enterprise support rollout planning, migration, and cross-center oversight.
30-day free trial. No credit card required. We email you 3 days before the trial ends.

Home

$20/mo equivalent, paid upfront annually

In-home programs up to 15 children at 1 location

  • Attendance, classrooms, and family records
  • Ratio visibility and attendance history
  • Invoices, payment status tracking, and reports
  • Outbound messages and daily announcements
  • Online-only workflow with exportable records
Start 30-day free trial

Center Starter

$65/mo equivalent, paid upfront annually

Best fit for licensed centers

Licensed single-site centers

  • Daily operations, family records, and billing
  • Subsidy workflows, audit exports, and reports
  • Staff scheduling and room coverage planning
  • CSV import plus Brightwheel and Procare presets
  • Public payment links for guardians
Start 30-day free trial

Center Pro

$100/mo equivalent, paid upfront annually

Larger single-site centers that need more operational headroom

  • Everything in Center Starter
  • More reporting depth for larger centers
  • Expanded scheduling and finance operations
  • Good fit before a multi-site rollout
Start 30-day free trial

Group

$200/mo equivalent, paid upfront annually

Multi-site operators with rollout support

  • Cross-center oversight and standardized reporting
  • Migration planning and rollout sequencing
  • Sales-led plan fit and implementation support
  • Multi-location workflows on qualifying plans
Start 30-day free trial

Enterprise

Custom

10+ sites or complex requirements

  • Custom rollout design and implementation support
  • Cross-center oversight for complex organizations
  • Custom integrations and enterprise requirements
  • SLA support
Evaluate plans

Frequently asked

Common questions before you try it

Does PebbleDesk handle my state's subsidy reporting?
PebbleDesk enforces state-mandated staff-to-child ratios for Texas, California, and Florida. Generic ratio and licensing workflows are available for all other states. State-specific licensing report formats are available for TX (HHSC 2936), CA (LIC 9040), and FL (DCF CF-FSP 5337).
How does ratio tracking work?
PebbleDesk tracks staff-to-child ratios from check-ins and room assignments. The goal is to show the gap while the director can still fix the room, not after the licensor writes it down.
Can I import data from Brightwheel or Procare?
Import from CSV, with column mapping presets for Brightwheel and Procare. Works for child rosters, family contacts, and billing records.
What happens if my internet goes down?
PebbleDesk is online-only in V1. If your connection drops, keep a paper fallback for temporary attendance notes and enter them once service returns.
How does PebbleDesk pricing work?
PebbleDesk has tiered flat pricing with annual billing as the default. While LAUNCH50 is active, Home is $20/mo equivalent, paid upfront annually ($234/year), Center Starter is $65/mo equivalent, paid upfront annually ($774/year), Center Pro is $100/mo equivalent, paid upfront annually ($1194/year), and Group is $200/mo equivalent, paid upfront annually ($2394/year). Enterprise is custom, monthly billing is available, and eligible subscriptions keep 50% off for life.
Is there a contract or commitment?
No long-term contract is required. Choose annual or monthly billing and cancel any time.
What happens after I create an account?
You create your account in the PebbleDesk product app, choose the plan that fits your program, start the 30-day free trial — no credit card required — and continue into center setup. PebbleDesk emails you when the trial starts and again 3 days before the trial ends. Add a payment method any time before the trial ends to continue without interruption. If your team wants help mapping migration, subsidy, or rollout steps first, you can also book the optional 15-minute setup walkthrough.
Do you support every state and operate offline?
PebbleDesk is online-only in V1. We support generic attendance, records, billing, messaging, and ratio workflows nationally, with verified state-specific ratio and licensing report support today for Texas, California, and Florida. If you need a state-specific workflow outside those formats, we scope it during rollout instead of claiming parity we have not verified.
How does rollout work for an existing center or multi-site group?
Single-site centers and Group buyers can start self-serve, import CSV data, and use Brightwheel or Procare migration presets to get the first roster loaded quickly. Enterprise rollouts are sales-led, with center setup, migration sequencing, and cross-center reporting mapped during implementation.
Why are so many childcare providers leaving the subsidy system?
Provider participation in the CCDF subsidy program fell from 475,394 in 2006 to 225,204 in 2022. The main drag is admin burden: attendance tracking, billing reconciliation, portal rules, and documentation retention. PebbleDesk is built to cut that paperwork load, not add another place to manage it.
How much revenue do centers lose without billing automation?
Research estimates providers miss more than 8% of annual revenue from subsidy billing errors without automation. For a center with $200,000 in annual subsidy revenue, that can mean $16,000 lost to missed claims, documentation errors, and reconciliation mistakes.
How long does it take to receive subsidy reimbursements?
Most states pay subsidies after care is delivered, and reimbursement can take up to 60 days. PebbleDesk tracks what was billed, what is still outstanding, and which records support the claim.
What is the national improper payment rate for CCDF subsidies?
The national CCDF improper payment rate was 3.55% in 2023. Missing or incomplete documentation still drives a large share of those errors, which is why PebbleDesk keeps attendance, ratios, and claim support in one record.

Keep attendance, ratios, billing, and audit records ready before anyone asks for them.

Start your 30-day free trial for Home, Center Starter, Center Pro, or Group. If you are mapping a larger rollout, use the pricing page to evaluate Enterprise support first.

Start 30-day free trial Compare PebbleDesk

30-day free trial. No credit card required. We email you 3 days before the trial ends.