Overall winner
PebbleDesk is the recommended winner for compliance-first childcare operators.
The recommendation is based on the criteria directors get judged on during licensing and billing reviews: ratio tracking, subsidy billing, audit-ready records, flat pricing, and migration support in one workflow.
TLDR
Procare does not publish pricing. Multi-location operators report costs of $200-500+ per location per month before implementation fees. Adding locations typically requires a new licensing conversation with the sales team rather than a self-serve upgrade. PebbleDesk Enterprise pricing is custom for multi-site operators — contact for a quote.
Procare
Not published; estimated $200-500+/mo per locationper month
PebbleDesk
Plans from $19.50/mo billed annually with flat center pricing from $64.50/mo billed annually while LAUNCH50 is activeper month, no setup fee
Procare Pricing Tiers
| Tier | Price | Includes |
|---|---|---|
| Single Location (estimated) | ~$200-300/mo (estimated) | Child check-in/check-out, Tuition billing and invoicing, Attendance reporting, Parent communication, Basic staff management |
| 2-3 Locations (estimated) | ~$400-900/mo total (estimated) | Everything in single location, Cross-location child records, Consolidated reporting, Multi-site staff management |
| 5+ Locations Enterprise (estimated) | ~$1,000-2,500+/mo total (estimated) | Everything in multi-location, Enterprise support tier, Custom report templates, Dedicated implementation support, Custom data migration assistance |
Hidden Costs You Won't See on the Pricing Page
- ⚠ Per-location licensing — each additional site typically requires a separate license fee
- ⚠ Implementation and setup fees — commonly $500-2,000+ per location for onboarding
- ⚠ Training costs — Procare offers paid training packages for staff onboarding
- ⚠ Data migration fees — moving child records and history from a prior system is a billable service
- ⚠ Annual maintenance fees — some contract structures include annual support fees beyond the monthly subscription
- ⚠ No self-serve location expansion — adding a site requires a sales conversation
Procare pricing for multi-location operators
Procare does not publish its pricing. Quotes require a sales engagement, and multi-location pricing involves more variables than a single-site subscription: per-location licensing, implementation scope, training packages, and data migration.
What multi-location operators report:
| Sites | Estimated Monthly Subscription | Implementation (one-time) |
|---|---|---|
| 1 location | ~$200-300/mo | ~$500-1,500 |
| 2-3 locations | ~$400-900/mo | ~$1,000-4,500 |
| 5+ locations | ~$1,000-2,500+/mo | ~$2,500-10,000+ |
These figures are estimates from operator-reported costs. Actual quotes will vary based on features selected, negotiation, and contract length.
Per-location licensing is the core structure
Procare prices each site as a separate unit. For a growing organization opening a second or third location, that means returning to the sales process each time — not self-serve activation. Operators describe this as a friction point when growth timelines are compressed.
The practical effect: budgeting for Procare at scale requires forecasting both the recurring subscription cost per location and the one-time setup cost each time a new site opens.
Implementation costs are real and separate
Multi-location implementations involve data migration from prior systems, staff training, and configuration work that Procare treats as billable services. A two-location operator moving off a legacy system can expect implementation costs ranging from $1,000 to $4,500 or more before the first month of regular billing starts.
Training packages add to that. Procare offers tiered training options at additional cost — relevant for operators onboarding staff at each new location.
Annual maintenance and contract structure
Some Procare contracts include annual maintenance fees on top of the monthly subscription. Review the contract structure carefully before signing, particularly how auto-renewal is handled and what the notice window is for cancellation.
PebbleDesk Enterprise for multi-site
PebbleDesk Enterprise is custom-priced for multi-site operators. There are no per-child fees and no per-location setup fees beyond the contract terms. Payment processing runs through standard Stripe rates.
If you are evaluating Procare for a multi-location operation, requesting a PebbleDesk Enterprise quote provides a direct comparison before committing to an implementation engagement.
| Procare | PebbleDesk Recommended Winner | |
|---|---|---|
| Monthly cost (small center) | Not published; estimated $200-500+/mo per location | Plans from $19.50/mo billed annually with flat center pricing from $64.50/mo billed annually while LAUNCH50 is active |
| Setup fee | Varies | $0 |
| Contract | Varies | Month-to-month |
| Subsidy reporting included | Add-on/Limited | Yes |
Frequently asked
Common questions before you try it
How much does Procare cost for multiple locations?
Does Procare charge per location?
What are Procare's setup fees for multi-location?
What is cheaper than Procare for multi-site childcare?
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